Price calculation and payment policy:
Bookings made in advance are confirmed against a deposit as follow :
Upon confirming the booking, 25% of the price.
50% of the cruise price, 121 Days or less prior to embarkation date.
Full payment, 91 Days or less prior to embarkation date.
Changing Your Booking:
Change or addition to your booking:
If you want to change any part of your holiday arrangements after the invoice has been issued, we will do our best to make the change, but it may not be possible. Any request for changes must be made by the person who made the original booking. We may ask you to put these in writing. If it is possible to make the change, it will be subject to an administration charge of $30 per person, and payment of any further costs incurred as a result of the change such as the cost of replacement visa, re – ticketing costs of scheduled transport, costs associated with changed group numbers. Scheduled airlines normally regard name changes as a cancellation and rebooking, and any alteration may incur a 100% cancellation charge in respect of the air fare. If it is not possible for us to make changes for whatever reason, you have the choice of proceeding with the holiday as originally booked, or of cancelling and paying cancellation charges in accordance with the scale shown below. If any change can be made, you must check whether it will invalidate your visa or insurance cover, in which case it may be necessary to take out alternative, additional or new cover depending on the circumstances. Please note that it will not be possible to make changes within 30 days of your scheduled departure date.
Name Spellings:
It is essential that the names of all passengers you give us at the time of booking are exactly the names (including forenames) that are shown on those persons’ passports. In many cases, and in order to guarantee your special airfare, tickets must be issued within two weeks of your date of booking and any subsequent changes, including changes to the spelling of names, amendments and cancellations, will incur costs up to the full value of the air ticket, regardless of the time period.
Name Changes (where you transfer your booking to another person):
These may be made up to 7 days prior to departure but will similarly incur the costs of changing the name on the air ticket in addition to the full cost of the holiday and any other alteration charges equivalent to what it may cost us at the time, provided that any requisite replacement visas can be obtained. If not, normal cancellation charges will apply. The cost of new visas will also be payable. An administration charge will be made of $50 per person for requests made more than 61 days before departure, and $100 per person within 61 days before departure.
Cancelling Your Booking:
Should you wish to cancel your tour, you should notify us directly by email or in writing as soon as possible. However, please advise the reason for cancellation. The scale of cancellation charges detailed is calculated according to the number of days prior to departure date in case the notice of cancellation is received by us:
Prior to Departure Date = Cancellation Charges
More than 91 days = free cancellation charge
More than 61 days = 25% of final invoice
46-61 days = 50% final invoice
1-45 days and date of departure or later = 100% of final invoice
The above scale may change according to cancellation policies applied by relevant accommodation and travel services providers including airlines, hotels, ships, railways, car rental companies and any other relevant services providers.
Cancellation of your booking by us:
Tours are based on an economic minimum number of passengers (usually 8). Should this not be reached, we reserve the right to continue to operate (with local guides instead of a tour manager if one has been advertised) or up to 8 weeks prior to departure to cancel this tour – in these circumstances we would not be liable to pay you any additional compensation. Please contact us for private travelling requests.
Your rights following cancellation by us:
In the circumstances of cancellation of a tour or holiday by us we will offer you the choice of an alternative tour of equivalent quality (if available) or a tour of lower quality if you require it (if available) in which case we will refund to you the difference in price between the original booking and the tour of lower quality; or we will make you a prompt refund of any monies paid by you to us under the original booking.
In the unlikely event that it is necessary for us to cancel or significantly alter a tour in other circumstances, we will offer compensation to you as detailed below. Period prior to departure date when cancellation is notified to you:
Period prior to departure date = Compensation
More than 61 days = $10
61–42 days = $20
41-15 days = $30
14-0 days = $35
We are not liable to pay compensation to you where;
a) the package or the tour is cancelled because the number of persons who agree to take it is less than the minimum number of persons required as set out above and you are informed of the cancellation by email or in writing at least 61 days prior to the departure date of your tour or holiday or
b) the package is cancelled by reason of unusual and unforeseeable circumstances beyond our control, the consequences of which could not have been avoided even if all due care had been exercised.
Changes to the Scheduled itinerary:
The tours scheduled on our website or in our brochure are planned many months in advance and sometimes changes may be necessary although we would normally expect to be able to provide you with the services confirmed by us in respect of your original booking.
The arrangements featured in our advertisements are by their very nature complex with services from many different airlines, hotels and transportation companies. Due to demand for flights, hotels and accommodation and transportation over which we have no control, it is not always possible to guarantee flight or other transport departures, the aircraft type or other type of transportation, or accommodation. Flight or other transportation timings and carriers are stated to you for guidance only. Final details will be shown on your tickets or sent with your Joining Instructions, approximately two weeks prior to travel. We reserve the right to make changes. We will make every effort to provide as much advance notification as possible but we feel it is only fair to warn you of possible variations. Where these are significant you may be entitled to compensation as set out above.
Force majeure changes or cancellation:
We may have to make changes to your tour or holiday in the event of force majeure and if we have to cancel or change your tour or holiday in any way because of this, we will not be liable to pay compensation to you. Force majeure is for example, circumstances where performance and/ or prompt performance is prevented by war, threat of war, riot, civil disturbance, natural or nuclear disasters, industrial dispute, terrorist activity, fire, or adverse weather conditions. Industrial dispute is defined as a dispute between a person, other than ourselves, supplying services comprised in a package holiday and (a) his employee and/or (b) any other person whose services affect the performance of the package holiday, which we cannot reasonably be expected to overcome by substituting comparable alternative arrangements.
Should your behavior in any way be causing danger, damage, threat or constantly affecting the enjoyment of other guests or abusing airline pilot, hotel staff, tour manager/leader, local guide and representative, other person in authority or badly affecting the reputation of Golden Gates Travel, we reserve the right to terminate your holiday completely and decline to accept any booking requests made by you in future. Golden Gates Travel shall have no further responsibility or liability to you. In this event, no refund or compensation would be payable.
Turn Away:
Golden Gates Travel reserves the right to make a turn away in order to avoid any overbooking situation on board. This Turn away will be to a same category or even higher category with the same rates & conditions applied on the confirmed Dahabiya sailing boat.
